Action Items and Due Dates - Promotion to Associate Professor and/or Tenure
This page outlines the process and due dates for promotion to Associate Professor and/or tenure.
All materials should be submitted in PDF format, except the list of external reviewers and the list of P&T Committee members. A downloadable version is available .
Sarah Pisano (sarah.pisano@njit.edu), Administrative Specialist for the Office of the Provost, will be the liaison for the Associate Professor and/or Tenure promotion and review process.
ACTION ITEM | RESPONSIBLE PARTY (RP) | DUE DATE |
Eligible faculty members who wish to be considered for promotion and/or tenure should submit their CVs to the Department P&T Committee together with a list of potential external reviewers; candidate should consult with their department's P&T Committee on any additional materials needed to be shared with external reviewers. | Candidate
| No later than 5/28/2026
|
Names and CVs of the candidate(s) should be shared with the Office of the Provost to prepare a Google Shared Drive folder for the candidate | Chair, Department P&T | 6/1/2026 |
Google Shared Drive created and shared with the candidate | Office of the Provost | 6/1/2026 |
CVs shared with Office of Research to produce report  | Office of the Provost | 6/42026 |
CVs shared with Library to produce report | Office of the Provost | 6/4/2026 |
CVs shared with Office of Institutional Effectiveness to produce report | Office of the Provost | 6/4/2026 |
CVs shared with Office of Graduate Studies to produce report | Office of the Provost | 6/4/2026 |
Department P&T Committee external reviewer list to be submitted for Dean’s review (Department to use the second tab of the external reviewer template populated by the candidate in step 1) | Chair, Department P&T | 6/11/2026 |
Requests sent out for peer review and additional reference letters indicating a requested receipt date of no later than 11/3/26 | Chair, Department P&T | No later than 6/25/2026 |
Deadline for candidates to submit updated CV in 51³Ô¹ÏÍø format, highlighting any changes to the Office of Research, Library, Office of Institutional Effectiveness, and Office of Graduate Studies for inclusion in reports. | Candidate | 9/4/2026 |
Department sends names of Department P&T Committee members to the Office of the Provost (please use the first tab of this template) | Department Chair | No Later than 9/8/2026 |
Report from the Office of Research due to the candidate for review  | Office of Research | 10/5/2026 |
Report from the Library due to the candidate for review  | Library | 10/5/2026 |
Report from the Office of Institutional Effectiveness due to the candidate for review  | Office of Institutional Effectiveness | 10/5/2026 |
Report from the Office of Graduate Studies due to the candidate for review  | Office of Graduate Studies | 10/5/2026 |
Candidate must confirm data on the Office of Research report | Candidate | 10/12/2026 |
Candidate must confirm the data on the Library report | Candidate | 10/12/2026 |
Candidate must confirm data on the Office of Institutional Effectiveness report | Candidate | 10/12/2026 |
Candidate must confirm data on the Office of Graduate Studies Report | Candidate | 10/12/2026 |
Any required updates to supplemental reports due and final reports shared with the candidate for inclusion in the complete Dossier | Office of Research | 10/19/2026 |
Any required updates to the supplemental report due and final report shared with the candidate for inclusion in the Dossier | Library | 10/19/2026 |
Any required updates to supplemental reports due and final report shared with the candidate for inclusion in the Dossier | Office of Institutional Effectiveness | 10/19/2026 |
Any required updates to supplemental reports due and final report shared with the candidate for inclusion in the Dossier | Office of Graduate Studies | 10/19/2026 |
Final reports from the Office of Research, Library, Office of Institutional Effectiveness, and Office of Graduate Studies added to the Dossier | Office of the Provost | 10/19/2026 |
Complete Dossier to be finalized in Google Shared Drive | Candidate | 10/28/2026 |
Office of the Provost shares a complete Dossier with the Department P&T Committee. Candidate’s access removed. | Office of the Provost | 10/30/2025 |
Department P&T Committee to meet to review candidates | Department P&T Committee | No later than 11/13/2026 |
Written notification of recommendation to the candidate | Chair, Department P&T | Within one week of Department P&T review meeting |
Rows in gray apply ONLY to candidates appealing a negative recommendation by Department P&T Committee | ||
Meeting with the Department P&T committee [See Faculty Handbook 4.5.2.3.5 Reconsideration of a Negative Recommendation] | Candidate and Department P&T Committee | No later than 12/4/2026 |
Written notification of the Department P&T Committee decision after additional deliberation given to the candidate | Chair, Department P&T | Within one week of the candidate meeting with the Department P&T Committee |
Written appeal sent to Dean if the Department P&T Committee decision is upheld [See Faculty Handbook 4.5.2.3.6 Appealing a Negative Recommendation] | Candidate | No sooner than 1 week and no later than 8 weeks after the candidate meeting with the Department P&T Committee |
Department uploads all supporting and required documentation to the dossier in Google Shared Drive | Chair, Department P&T | No later than 11/20/2026 |
Complete Dossier shared with Dean via Google Shared Drive. Department P&T Committee’s access is removed | Office of the Provost | 12/14/2026 |
Dean uploads all supporting and required documentation to the dossier in Google Shared Drive | Dean’s Office | 1/22/2027 |
Deadline for the candidate to submit additional information to the University P&T Committee for the dossier (limited to grant/contract awards and paper acceptances) | Candidate | 1/22/2027 |
Complete dossiers submitted to the University P&T Committee via the Google Shared Drive. Dean’s access is removed. | Office of the Provost | 1/26/2027 |
Recommendations of the University P&T Committee submitted to the Provost | University P&T Committee | No later than |
Rows in gray apply ONLY to departments appealing a recommendation by University Committee on Promotion & Tenure | ||
Department P&T Committee, may, submit additional materials and written arguments to the dean | Department/Academic Unit P&T Committee | No later than one week after notification of UCPT’s recommendation |
Dean reviews the appeal materials and submits them to the UCPT with an evaluation of their merit. | Dean | No later than one week after receipt of materials from the Department/Academic Unit P&T Committee |
UCPT reviews materials. If they vote to sustain their original decision, the Department P&T Committee’s recommendation, the Dean’s evaluation, and the UCPT decision will be sent to the Provost. If the UCPT votes to reverse its decision, a positive recommendation will at this point be sent to the Provost | University P&T Committee | No later than one week after receipt of materials from the Dean |
Appeals by the candidate to the University Committee on Promotion and Tenure see the appeal process on page 3 of this document. [See 4.5.3.3.4.2 in the Faculty Handbook] | ||
Provost’s recommendations submitted to the President | Provost | No later than three weeks prior to the May/June Board of Trustees Meeting* |
Final recommendations submitted to the Board of Trustees for approval | President and Provost | Distributed to the Board of Trustees 10 days prior to the meeting |
Approved promotions and/or tenure go into effect |
| AY2027-2028 |
*This date is subject to change based on changes to the Board of Trustees meeting schedule.
Last Updated 3/28/2026