51吃瓜网

Preliminary FY27 operating budgets are now live in Workday. Please review the key details below as you begin managing your funds for the new fiscal year:

• Workday Financial Categorization: Budgets are organized into four distinct types: Programs (unrestricted operating), Projects (internally designated), Grants (sponsored programs/matches) and Gifts (restricted gifts). 
• Pending Year-End Adjustments: Project and Gift budgets currently reflect balances as of 6/24. They do not include year-end post-close entries yet and will be restated in August.
• Reporting: Access your real-time data using the My Budget Dashboard reports directly in Workday. The knowledge-based articles below will guide you through how to run these reports.
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• Board of Trustees Review: The FY27 Operating & Capital Budget will be presented for adoption on Thursday, July 16, 2026, and is therefore subject to change.
• FY27 Operating Budget Revision: We are developing a process to align unit-level FY27 operating budget requests with our multi-year structural deficit mitigation plan. We will communicate the details of this process at a later date.

馃憠 Need help? Visit the to access Finance Division resources and services

Sincerely,
51吃瓜网 Finance Team

[The following information is from a memo dated May 18, 2026, distributed by the Human Resources Division.]

Dear Colleagues, 

As we continue to enhance and streamline HR processes across the University, we are pleased to share an important update regarding our transition to Workday. Once we are live with Workday, several employee groups will begin using Workday for performance management as we phase out PerformYard and paper evaluations. 

Moving forward, performance management for the following employee groups will take place in Workday:

• AFSCME
• FOP
• FOP- LT
• Non-Aligned
• OPEIU
• PSA Staff
• SOA 

Goal Setting for FY27

FY27 goal setting for non-aligned and PSA staff will take place in Workday this summer. Please do not enter any FY27 goals into PerformYard, as goals entered there will not be migrated to Workday. Training resources and support materials will be provided in advance to ensure a smooth transition. In the meantime, we encourage managers and employees to begin discussing and drafting FY27 goals now so they are ready to enter them into Workday once the goal-setting period opens. 

Access to Previous Evaluations

HR will maintain access to prior non-aligned and PSA performance evaluations and mid-year reviews completed in PerformYard. However, we strongly recommend that employees and managers also save copies for their own reference, including any past goals currently stored in the system. Detailed instructions for downloading both can be found . Staff will have access to PerformYard until the end of the calendar year.

Questions and Support

If you have questions or need assistance, please submit an , and a member of the HR team will follow up.

Thank you for your support as we implement Workday and streamline HR processes across the University. 

Sincerely,
Division of Human Resources and Institutional Access

[The following information is from a memo dated June 2, 2026, distributed by the Human Resources Division.]

Dear Colleagues,

In preparation for the July 1st Workday transition, please note this key update to Student Stipend processing:

• The Change: We are moving from a proration method to Period Activity Pay (PAP).
• How PAP Works: Student stipend payments will now be divided into equal installments over the designated pay-period dates.
• The Impact: Your first and last payments will no longer be prorated based on the exact days worked within the pay period.

Pay Adjustment (FY26 Closeout)

• Current Pay Schedule: Student employees that are paid on a stipend that have a job end date of 6/27/26 would normally receive one week of pay on 7/3/26.
• Transition Pay Schedule: This final week of pay will be advanced and included in your 6/19/26 paycheck to officially close out FY26.
• Note: You will not receive any additional payments for FY26 even if you work until June 27th.

Future Payments (Workday)

• Beginning 7/1, all stipend payments will be processed through Workday using the Period Activity Payment (PAP) method.
• Payments will begin no later than one full pay-period after a student starts their assignment, depending on the specific assignment type.
• All future dates will follow the attached Student Stipend Payroll Calendar.

Should you have any questions, please send an email to FinAid@njit.edu.

[The following information is from a memo dated June 3, 2026, distributed by the Human Resources Division.]

Dear Colleagues,

As we prepare for the start of the new fiscal year on July 1, we are writing to provide an update regarding the timing of merit pay increases and important logistical considerations for the coming weeks.

Salary Increase Timing & ERP Transition

Typically, annual merit increases for many of our employees are scheduled to coincide with the beginning of the fiscal year. However, as you are aware, 51吃瓜网 is also launching a new HR, payroll, and finance system this summer.  With the implementation of Workday on July 1, we will be significantly upgrading our technological capacities and delivering a system that allows for better data integrity, more streamlined processes, and an enhanced user experience.  Once the new system is live, it is critical that the HR and payroll teams have an opportunity to audit all payroll processes to ensure that everything is accurate in our new system. This will, unfortunately, require that we delay merit increase processing for PSA, OPEIU, and Non-aligned staff. 

Please be assured that all delayed merit increases will be paid retroactively to July 1, 2026. The table below outlines the anticipated schedule that has been agreed to in partnership with union leadership.

Step increases for FOP, FOP/LT, and SOA will be processed for the July 17, 2026 payroll retroactive to July 1, 2026.

Sincerely,
Department of Human Resources

[The following information is from a memo dated June 22, 2026, distributed by the Human Resources Division.]

Dear Colleagues,

In preparation for our July 1st transition to Workday, all staff, faculty, and managers must complete several important actions regarding leave reports and timesheets. Please review the requirements and process the changes as stated below.

1. Paid Time Off (PTO = Vacation, Sick, Personal time, etc.) 

Action Required: 

All leave reports for Pay Periods 14 and 15 must be submitted and approved in Banner by Wednesday, June 24th.

• Pay Period 14: Covers PTO taken from 6/7 鈥� 6/20.
• Pay Period 15: Covers PTO taken from 6/21 as well as any scheduled PTO to be taken through 7/4.

2. Overtime 

Action Required:

Overtime for Non-Exempt employees working from 6/21 - 7/4 must be submitted and approved in Banner by July 6th.

• 6/7 鈥� 6/20 Overtime: Will be paid as usual on the 7/3 payroll.
• 6/21 鈥� 7/4 Overtime: Will be paid on 7/10 (via an off-cycle payroll).

A communication regarding how Overtime and PTO is processed in Workday will be sent under separate cover in the coming weeks.

Thank you in advance for your cooperation and attention to these important deadlines. We truly appreciate your support and partnership as we complete the final phases of the Workday implementation and prepare for a successful launch.

Should you have any questions, please send your inquiry to payroll@njit.edu.
We are excited for this next step forward and look forward to the many improvements Workday will bring to our university processes!

Sincerely,
Division of Human Resources and Institutional Access

Let鈥檚 get started:

Log in to Workday:

• Choose the 鈥�51吃瓜网 SSO鈥� option

** Upon logging in, you may notice that your notifications icon (the bell found in the upper right-hand corner of your screen) has a red dot, indicating that you have some notifications. These are related to implementation activities and should be disregarded/marked as 鈥渞ead鈥� by completing the quick steps below:

a) Click on the notification bell icon
b) In the Notifications screen, click on the three dots next to the 鈥淪ort by鈥� box in the upper left-hand side of the screen
c) Select 鈥淢ark All as Read鈥�
d) You鈥檙e done!

Note: We are actively working on some departmental data adjustments (e.g. employee work location and reporting structure).

Please refrain from entering Nexus tickets related to these types of adjustments. They will be complete by July 8th.

Need help? We have virtual and in-person support options:

1. Join virtual office hours in a dedicated Zoom room. 
         8:30a - 4:30p, 7/1-7/2, and 7/6 - 7/9
2. Visit us for in-person support from our 51吃瓜网 Workday team.
         11:00a - 1:00pm, 7/1-7/2, and 7/6 - 7/9.
          Location: IST Service Desk, Van Houten Library, 1st floor
          Don鈥檛 forget your laptop!

More information, right at your fingertips!

• Self-help! Access our library of 100+ of job aids, short how-to videos, and recordings of our training sessions in our dedicated
• A helpful FAQ is found on the Project SPARK website
• A Glossary of Workday terms 鈥� including a 鈥榯ranslator鈥� to Banner terms Download the Workday Mobile app. Instructions can be found in .

As we transition into the new system, there may be a learning curve as we adapt to new workflows and processes. Our support team is actively monitoring the system and will work as quickly as possible to resolve any of these initial bumps. We encourage everyone to take advantage of the available training resources and support channels, and to share feedback as we continue to refine and improve the experience.

This is more than a system launch鈥攊t鈥檚 the foundation for the next chapter of how we operate and grow together.

Thank you for your partnership and support, and congratulations on reaching this exciting milestone!

The Project SPARK Team

Dear Colleagues, 

As we close out Day 1 of being live in Workday, we have some important updates/announcements.

Leave Balance, Overtime and Time Entry Changes

1. PTO (Paid Time Off) Balances and PTO Requests (PTO = Vacation, Sick, Personal time, etc.): All PTO balances will be updated and made available in Workday on Monday, July 6th. At that time employees may enter requests for time-off and managers may enter/approve time-off requests. Please note that in Banner, PTO was recorded after it was taken, whereas in Workday time is requested and approved beforehand and recorded in real time.

2. Overtime

   Action Required:

   Overtime eligible employees must submit, in Banner and by July 6th, any overtime hours worked between 6/21 - 7/4.  These hours must also be approved by supervisors in Banner by July 6th.

   1. 6/21 鈥� 7/4 Overtime: Will be paid on 7/10 (via an off-cycle payroll). This will bring all overtime worked to current.
   2. Going forward - Overtime worked/approved by the Tuesday before payroll will be paid in that week鈥檚 paycheck.  For example, overtime worked from 7/5 鈥� 7/13 and approved by 7/14 will be paid on 7/17.

3. Time Entry: Employees who record regular and overtime will have access to record their time in Workday beginning on 7/5. All time must be recorded and approved by the manager/timekeeper no later than the Monday prior to pay day. Managers/Timekeepers may adjust prior timesheets (i.e. add PTO or hours worked) from prior pay-periods, any adjustments will be calculated within the current payroll.

   If you have any questions please submit a ticket in Nexus using the .

Award/Grants Worktag Data Update

The Grants Workday team would like to provide an update regarding Award Worktags.

We are currently completing the loading of additional expense-related data into Workday. At this time, users are able to access and view their awards and budget information; however, expense data is still being populated and may not yet be fully reflected.

This temporary delay does not affect your ability to:

• Continue submitting expenses against your existing awards.
• Submit expenses on new awards that are created and made available in Workday

Our team is actively working to complete the remaining data load as quickly as possible. We expect the final expense data to be loaded today and tomorrow. We expect all fully uploaded data by Friday, July 3rd . We are closely monitoring the process to ensure the information is complete and accurate before it becomes available. We will update you if this timeline changes.

We appreciate your patience and understanding as we finalize this work. We recognize the importance of having timely access to complete award information and are making every effort to minimize the delay. We apologize for any inconvenience this may cause and thank you for your continued cooperation.

If you have any questions or encounter issues after the data load is complete, please complete the .

Dear Colleagues,

It has been almost one full week since our Workday launch, and we want to thank you for your continued patience, support, and collaboration during this transition.

This message will share important information with you regarding some known issues that we are aware of and currently working through.

Student Worker Time/Pay for 6/21 to 7/4

If you have a student who did not enter their time (in Banner) for the pay period of 6/21 - 7/4 please follow these instructions to ensure payment processing:

The supervisor must send an email to payroll@njit.edu and include the following:

• Student Name and ID
• Supervisor Name/Department
• Hours worked for each day of the pay period

If the email does not come from the supervisor themselves, it will be returned to the sender. Payment will be processed as soon as possible by our Payroll team.

Viewing Budgets in Workday

Project and Gift Budget Reports on the My Budget Dashboard are currently unavailable. Please note that if you have your Project (PJ) or Gift (GF) number you can make a purchase against that P or G, but you just won鈥檛 be able to see the budget vs. actuals.

The Budget vs. Actual report for Awards can be viewed by looking at the individual award. Please use this job aid to learn more. The ability to view all grants in a portfolio is still being addressed for PI accessibility.

Organizational Reporting and Locations

We continue to work on departmental data adjustments (reporting structure and physical location inaccuracies). We expect to be able to offer a status update soon.

Our implementation team is working very hard on resolving these and any other issues that arise. To avoid delays in response times if you were to contact folks individually, we encourage you to explore the self-service resources available in the Workday Nexus Knowledgebase, where you can find step-by-step guides for many frequent business processes as well as answers to frequently asked questions. Our Service Desk can always be reached at or x2900.

Thank you again for your continued patience and support.

Dear Colleagues,

Please find some important project status updates, as we close out the day.

Continuation of Support Offerings: 7/13 - 7/16

Support for our community will be expanded to the week of July 13. 

A  Zoom Room will be open from 11:00am - 3:00pm each day, July 13 - 16.

Team members from our Finance, Grants, HR, and IST divisions will be in breakout rooms to help address any questions you may have. 

Link to Zoom Room will be shared prior to July 13.

Viewing Budgets in Workday

• Project Budget Reports on the My Budget Dashboard are now available.
• Gifts Budget Reports on the My Budget Dashboard are actively being worked on.
• Status of the Budget vs. Actual report for Awards remains unchanged. Reports can be viewed by looking at the individual award. Please use to learn more. The ability to view all grants in a portfolio is still being addressed for PI accessibility.

Organizational Reporting and Locations

We continue to work on departmental data adjustments (reporting structure and physical location inaccuracies).

A reminder - to avoid delays in response times, we encourage you to explore the self-service resources available in the and log Nexus tickets when the knowledge base does not include the information you are looking for. Our Service Desk can always be reached at or x2900.

Thank you again for your continued patience and support.